Welcome to Pitt! As you settle into your new position, it’s time to check some things off your to-do list. Here, you’ll find everything you need to consider as a new employee.
New Hire Documents
As a new hire, it is your responsibility to complete required documentation within the first month of employment following orientation. Please review this list of documents to identify what needs to be signed and returned to the Office of Human Resources.
Virtual Orientation Slide Decks
While the Office of Human Resources is working remotely, orientation for staff is being held virtually for all new hires across the University. The slide decks available below are edited versions presented at in-person orientation. Please note that not all resources are available at this time.
COVID-19 Guidance for the Pitt Community
All members of the University must follow Pitt's Health Rules when on any of the University's campuses.
Disclosing Your Vaccination Status
The University strongly encourages our community members to understand the science behind the vaccines and to get vaccinated as soon as possible. University members who provide proof of vaccination are exempt from certain mitigation measures, like mandatory testing and shelter-in-place periods. Upload your proof of vaccination online.
University members who have not provided proof of vaccination—whether they are vaccinated or unvaccinated—are required to participate in regular weekly COVID-19 testing, as directed by the COVID-19 Medical Response Office (CMRO). Those who do not provide proof of vaccination will receive information from the CMRO about any required testing they must complete.
At Pitt, we pride ourselves on taking care of you, our employees. Faculty and staff can take part in our education benefits, review retiree benefits packages, and explore health and wellness options. Pitt's benefits offerings are among the region's best, including a medical plan with no deductibles, tuition remission, life insurance, optional dental and vision coverage, a contributory retirement plan, and more. Information on all available benefits can be found in the Benefits section.
Resources Discussed at Orientation
- Health & Wellness Benefits
- Documentation Requirements for Dependents
- Retirement Savings
- Qualified Status Changes
Health and Wellness Plans
- Health and Wellness Benefits Overview
- Find a UPMC Provider or Facility
- Find a UCCI Provider
- Coverage While Traveling
Retirement Savings Plans
- Retirement Savings Benefits Overview
- TIAA: Your Retirement Benefits at Pitt
- TIAA Telephone Counseling: 800-682-9139
- TIAA Personal Appointment Scheduling (online)
- TIAA Personal Appointment Scheduling (phone): 800-732-8353
- TIAA Online (general website)
- TIAA Online (Pitt website)
Education Benefits and Student Financial Resources
Benefits Customer Service
Health & Wellness Benefits
Retirement Savings Plan
As a new hire, you may contribute to a retirement savings plan and receive matching contributions from the University. Newly hired and current employees are offered a Defined Contribution Plan through the University; eligibility to contribute begins the first of the month following 30 days of employment.
New hires will enroll in benefits via Pitt Worx, the University's human resources and payroll system. Learn how to enroll in your benefits.
Pitt Worx is the University's human resources and payroll system and is home to time card information, benefits enrollment, and other personal employee details. To access Pitt Worx, visit login.pittworx.pitt.edu and login with your University username and password (via Pitt Passport).
To assist you with navigating Pitt Worx and with completing tasks, such as submitting a time card or updating your home address, you are encouraged to review (and bookmark!) the Pitt Worx Hub. The Hub is home to a variety of reference guides, videos, and news about the system.
Clearances & Trainings
Whether you are a new member of the University of Pittsburgh community or you are a current employee, it is important that you have the appropriate clearances and training that are required for your position. Learn about any necessary clearances you may need, available training opportunities, and other employment verification requirements as an employee at Pitt. Review all required clearances in the Clearances & Training section.
Online Training Programs
Trainings that must be completed or may be assigned to you within your provisional period include:
- Discrimination and Harassment Prevention
- This training is required of all employees.
- Preventing Discrimination and Sexual Violence: Title IX, VAWA, and the Clery Act Training
- This training is not required of all employees; however, you will be contacted by your department or the Office for Equity, Diversity, and Inclusion (OEDI) if you are required to take it.
- Child Abuse Recognition and Reporting (if applicable)
Please note that access to the Preventing Discrimination & Sexual Violence and Discrimination & Harassment Prevention trainings are not available until 7-10 business days after your start date. Learn more about these trainings on OEDI's website.
The Health Insurance Portability and Accountability Act of 1996 ("HIPAA") was enacted to protect the privacy and security of health-related personal information. HIPAA requires institutions that store, transmit, and manage personal medical information to have control over the confidentiality, integrity, and availability of this data.
The University has established guidelines for complying with HIPAA and has established specific computer security controls that must be enacted on any University computer system that stores, transmits, or manages HIPAA data. For more information about HIPAA and the University's role, please visit www.pitt.edu/HIPAA.
Child Protection Clearances
As a new member of the University of Pittsburgh community, it is important that you have the appropriate clearances and training that are required for your position. Learn more about the necessary clearances you may need and other employment verification requirements as an employee at Pitt.
In addition to any child protection clearances that may be needed, all employees are required to fill out the Form I-9 after accepting an employment offer with the University. Learn more about completing the Form I-9 or the re-verification process.
Campus Services and Resources
As a new Pitt employee, you have access to a number of different services and resources both across campus and online! These services and resources cover important items like submitting your timecard, getting around campus, and growing your Pitt network.
Emergency Notification System
Pitt’s Emergency Notification System (ENS) keeps the University community updated on all emergency and urgent events on campus; you can subscribe for ENS messages through your My Pitt portal.
Pitt Concern Connection
Together, we are building a culture where everyone feels comfortable raising concerns and asking questions. You can use the Pitt Concern Connection for many ethics and compliance topics, including Title IX, workplace discrimination, the University's response to COVID-19, financial controls, and more. By asking questions and sharing concerns, you help to create a stronger, safer University community.
For more information about the Ethics and Compliance Office, visit compliance.pitt.edu.
To ask a question or make a report, visit pi.tt/concern.
Learning & Development
The University offers many options for employees to advance their professional development or further their skill set. Learn more about the Faculty and Staff Development Program (FSDP), technology courses offered through LinkedIn Learning and other University educational resources.
Pitt Commons is an online networking and mentoring platform exclusively for Pitt staff, faculty, students, and alumni. Create a profile, network and make connections, find mentors/mentees, and join groups based on common interests.
Parking & Transportation Services
Visit the Parking & Transportation Services website for information about the parking and transportation services at Pitt, including commuting options, public transport, and parking services.
Panther Central is your go-to place to obtain your Panther Card, learn about on-campus buses and shuttles available for employees, and more.
Pitt Information Technology
Visit the Pitt Information Technology website for IT services and resources that support learning, teaching, research, and business for faculty, staff, and students at Pitt.
Purchase, Pay & Travel
The Purchase, Pay & Travel website is the consolidated web and customer service resource for the Purchasing Services, Payment Processing & Compliance, and Strategic Sourcing & PantherExpress System Solutions teams. This website provides operational guidance for the buy-to-pay process, including our cloud-based purchasing and invoice system, PantherExpress; and travel and expense management, including the cloud-based expense and travel management tool, Concur. Visit the Purchase, Pay & Travel website to learn more about purchasing, paying and travel topics, including:
- Purchasing goods/services, including how to obtain access to the PantherExpress system and information about utilizing University-wide contracted suppliers
- Booking travel through Anthony Travel and/or the Concur System Managing and submitting expenses utilizing Concur
- Local hotels that offer University of Pittsburgh discounts for visitors, guests, and alumni
- Payment methods and how to obtain a University Travel Card or P-card
- Diversity and sustainability initiatives related to purchasing
- State tax exemption
- University policies, including COVID-19 Standards & Guidelines
- Contacting our customer service team
Additional tools and resources can be found on the Employee Resources page.