New employees and rehires to the University of Pittsburgh must complete the following necessary verifications after accepting an employment offer and bring supporting documents to the Office of Human Resources as soon as possible. Failure to do so will result in suspension from work.
For additional information regarding necessary clearances, please visit the Clearances for Employees & Appointees page, as well as the Faculty Orientation and Staff Orientation pages.
Form I-9: Employment Eligibility Verification
Form I-9 verifications for new hires and rehires are available on the Pittsburgh campus by appointment only; walk-ins will not be accepted.
Form I-9 verification and the required documentation is due within three working days of your date of hire. Failure to produce the supporting documents will result in suspension from work, up to and including termination. Review these instructions for filling out your Form I-9.
Available locations on the Pittsburgh campus for I-9 verification services include:
- Craig Hall (HR Shared Services)
- Panther Central/Litchfield Towers
- Lothrop Hall (Health Sciences)
Appointments for in-person I-9 services must be made online. Employees can select their preferred location and timeslot when making their appointment. Schedule an appointment online.
Please review the I-9 verification procedures outlined on the scheduling website prior to making an appointment.
Form I-9 Reverification for Current Employees
To continue employment past your original work authorization date, your work authorization status must be reverified through the University's electronic Form I-9 system. This must be completed before or by the date of work authorization expiration. Form I-9 reverification is performed by the Office of Human Resources in partnership with the Payroll Department and the Office of International Studies (OIS). Note: A reverification does not require a new Form I-9 to be started.
Current employees that need to reverify their I-9 must schedule an appointment in Craig Hall with HR Shared Services. Current employees will not be able to complete I-9 reverification at Panther Central or Lothrop Hall.
Appointments for in-person I-9 services must be made online. Employees who need reverification services should select "Craig Hall" as their location when scheduling an appointment. Schedule an appointment online.
Please review the I-9 reverification procedures outlined on the scheduling website prior to making an appointment.
If your work authorization status is changing from Non-Immigrant to Permanent Resident or from Permanent Resident to U.S. Citizen, you must notify the Payroll Department by submitting a copy of your Permanent Resident Card or other work authorization documentation used for the I-9 change through their secure site.
For questions or to inquire further about the Form I-9 reverification process, please contact the Office of Human Resources by submitting an online inquiry.
Remote I-9 Verifications
Remote I-9 verification is available for remote hire individuals. The Remote I-9 Verification process, “I-9 Anywhere,” is available for verifications and reverifications for new hires, rehires, and current employees. This service connects individuals to in-person service centers across the United States and is intended to be used by employees that do not live locally and are unable come to the Pittsburgh campus to complete their I-9.
Departments with hires, rehires, or current employees that need remote I-9 verification or reverification should contact HR Shared Services by submitting an online inquiry and including “Remote I-9 Verification Request” in the subject line of the submission form.
Please note: Departments are responsible for any fees associated with utilizing the Remote I-9 Verification process.