New employees to the University of Pittsburgh must complete the following necessary verifications after accepting an employment offer and bring supporting documents to the Office of Human Resources as soon as possible. Failure to do so will result in suspension from work.
For additional information regarding necessary clearances, please visit the Clearances for Employees & Appointees page, as well as the Faculty Orientation and Staff Post-Orientation pages.
Form I-9: Employment Eligibility Verification
If you did not have the supporting documents for the Form I-9 at Orientation, please bring your original form(s) of ID to the Office of Human Resources as soon as possible. The documentation is due within three working days of your date of hire. Failure to produce the supporting documents will result in suspension from work, up to and including termination. Review these instructions for filling out your Form I-9.
Form I-9 Re-Verification for Current Employees
To continue employment past your original work authorization date, your work authorization status must be re-verified through the University's electronic Form I-9 system. This must be completed before or by the date of work authorization expiration. Form I-9 re-verification is performed by the Office of Human Resources in partnership with the Payroll Department and the Office of International Studies (OIS). OIS processes all Form I-9 re-verifications. You must bring your new employment authorization document(s) to OIS for re-verification as soon as possible to continue working.
Make an appointment for your Form I-9 re-verification using the OIS online appointment scheduler.
Please note: A re-verification does not require a new Form I-9 to be started. OIS will not complete the second part of the Form I-9 for employees. The second section of the Form I-9 must be completed by the employee by visiting a Service Center.
For questions, to make an appointment, or to inquire further about the Form I-9 re-verification process, please visit OIS at www.ois.pitt.edu.
If your work authorization status is changing from Non-Immigrant to Permanent Resident or from Permanent Resident to U.S. Citizen, you must notify the Payroll Department by submitting a copy of your Permanent Resident Card or other work authorization documentation used for the I-9 change through their secure site.
University I-9 Service Center Locations
Panther Central (Main Lobby, Litchfield Towers)
Hours: 7:00am - 10:00pm, daily
Health Sciences I-9 Service Center (Suite 118, Lothrop Hall)
Hours: 7:30am - 6:00 pm, Monday - Friday
Note: Use the entrance on the corner of Lothrop and Victoria Streets, next to the entrance of the School of Nursing/Victoria Hall
Office of Human Resources (200 South Craig Street)
Hours: 8:30am - 5:00pm, Monday - Friday