Form I-9 Completion Instructions

In-Person Form I-9 Verifications

Beginning June 1, 2021, in-person Form I-9 processing will resume. Form I-9 verifications and reverifications for new hires, rehires, and current employees are available on the Pittsburgh campus by appointment only; walk-ins will not be accepted. Available locations on the Pittsburgh campus for I-9 services are Craig Hall (HR Shared Services), Panther Central/Litchfield Towers, and Lothrop Hall (Health Sciences).

Current employees that need to reverify their I-9 must schedule an appointment in Craig Hall with HR Shared Services. Current employees will not be able to complete I-9 reverification at Panther Central or Lothrop Hall.

As part of the hiring process, all new employees are required by law to complete an I-9 Form, which is the Employee Eligibility Verification Form required by the federal government.

ALL University new hires and rehires will utilize the secure electronic I-9 service called I-9 Express for the electronic completion of I-9 forms. Section 1 of the I-9 Form must be completed by no later than the first day of employment, and the documentation required for the University’s completion of Section 2 of the I-9 Form must be presented no later than three business days after the date of employment begins.*

Form I-9 Section 1 - COMPLETED BY THE EMPLOYEE
Staff, Students, Temporary Employees, Faculty & Academic Appointments

Section 1 of the Form I-9 must be completed through your onboarding in Talent Center. To access your onboarding in Talent Center, login to your account at www.join.pitt.edu, select Tasks, and then select the blue hyperlink to complete the Form I-9 and tax forms.

All of the online forms, including Tax Withholding forms, must be completed prior to completing Section 2 of the Form I-9.

Form I-9 Section 2 - NEW EMPLOYEE HAS SECTION 2 PROCESSED BY A UNIVERSITY REPRESENTATIVE

Form I-9 verifications and reverifications for new hires, rehires, and current employees are available on the Pittsburgh campus by appointment only; walk-ins will not be accepted.

Available locations on the Pittsburgh campus for I-9 services include:

  • Craig Hall (HR Shared Services)
  • Panther Central/Litchfield Towers
  • Lothrop Hall (Health Sciences)

Please note: current employees that need to reverify their I-9 must schedule an appointment in Craig Hall with HR Shared Services. Current employees will not be able to complete I-9 reverification at Panther Central or Lothrop Hall.

Appointments for in-person I-9 services must be made online. Employees can select their preferred location and timeslot when making their appointment. Schedule an appointment.

Please review the I-9 verification procedures outlined on the scheduling website prior to making an appointment.

Remote I-9 Verifications

Remote I-9 verification is available for remote hire individuals. The Remote I-9 Verification process, “I-9 Anywhere,” is available for verifications and reverifications for new hires, rehires, and current employees. This service connects individuals to in-person service centers across the United States and is intended to be used by employees that do not live locally and are unable come to the Pittsburgh campus to complete their I-9.

Departments with hires, rehires, or current employees that need remote I-9 verification or reverification should contact HR Shared Services by submitting an online inquiry and including “Remote I-9 Verification Request” in the subject line of the submission form.

Please note: Departments are responsible for any fees associated with utilizing the Remote I-9 Verification process.