Hiring Process for Student Workers

From searching for a position to preparing for your first day at work, here is what to expect throughout the hiring process for students.

  1. To get started, visit www.join.pitt.edu.
  2. Select "Students" from the Find Positions drop-down menu and login via Pitt Passport to access Talent Center.
  3. Search for and apply to available student positions. You can apply for as many positions as you would like.
  4. Ensure that your applications are completed and full, and that you are submitting any relevant documentation, such as your resume or a cover letter, as required or requested of the position.
  5. Departments will review submitted applications and may reach out to you to schedule an interview.
  6. Throughout this process, you can check the status of your applications by selecting "My Job Page" from within Talent Center.
  7. If you are selected for a position, you will receive an e-offer from the Office of Student Employment.
    • Some positions require a criminal background check before an official offer is extended.
    • E-offers are only extended by the Office of Student Employment; offers from any other sources are not official.
  8. You can review and accept an e-offer under "Tasks" from within Talent Center.
  9. New hires and rehires are required to complete onboarding online (including the Form I-9 and tax forms).
    • Onboarding is accessible via "Tasks" from within Talent Center and launches within one (1) hour of completing the e-offer.
  10. Complete section 2 of the Form I-9 with the Office of Human Resources (request to schedule a virtual I-9 appointment by submitting an online inquiry)
  11. Complete New Hire trainings through "Tasks" from within Talent Center on your start date
    • This training covers diversity and inclusion training, information about timecards, and more.

Foreign Nationals

  • You are not required to have a Social Security Number (SSN) at the time you accept an e-offer; OHR will assign you a temporary SSN after you accept the e-offer.
    • Please note that all foreign national SSNs are reviewed and you will not receive your onboarding information until the Office of Student Employment completes this task.
  • You can apply for a Social Security card after accepting the e-offer and then submit a copy of your receipt to the Payroll Department
  • You can use your offer letter as proof of employment
  • Once you receive your social security card, please submit a copy to the Payroll department
  • More information via the Payroll Department's website

Are You Ready to Work?

Utilize this checklist to make sure that you have successfully completed all of the tasks required of you prior to your first day at work.

  • Did you receive an official e-offer from the Office of Student Employment?
    • There will be a Task assigned to you in Talent Center
  • Did you complete the e-offer in full?
    • There should be no steps left in the Task in Talent Center
  • Did you complete the online onboarding, if applicable?
    • Check your offer letter to confirm if onboarding is applicable (accessible via Email Messages for the position on My Job Page in Talent Center)
    • Check your Tasks: there should not be any tasks assigned
  • Did you complete section 2 of the Form I-9, if applicable?
    • You will receive an email confirmation after completing section 2.
  • Is it on or after the start date listed on your offer letter?
    • If no, you must wait until your start date to begin work.