Regular full-time staff members are granted 11 paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day
- Spring Holiday
- Memorial Day
- Independence Day
- Labor Day
- Day after Thanksgiving
- Day before Christmas
- Christmas Day
Regular part-time staff members will be paid only for those holidays that fall on regularly scheduled working days. If you are required to work on holidays, separate compensatory arrangements will be made. Temporary staff members are not paid for University holidays, regardless of the length of the assignment. Please refer to the University academic calendar for days when holidays are observed and the University is closed.
Refer to the Holiday-Related Time Card Hour Types document for more information regarding time card recording requirements during holidays.
Regular classified staff members are granted personal time for use within the University’s fiscal year (July 1 through June 30). Personal time must be scheduled in advance with the staff member’s supervisor, according to departmental scheduling practices. Personal time will not carry over to the next fiscal year and will not be paid out at time of termination.
Personal time will be available in hours and should be documented as taken in hours; however, all staff are encouraged to take personal time in no less than half day increments (example: 3.75 hours). Personal time is available for use, if approved in advance, during the provisional period. Temporary staff members do not accrue or receive personal time regardless of the length of the assignment.
A few examples for which personal time can be used include:
- Time needed that does not qualify for sick or vacation time
- Religious holiday or other event that is not identified by the University as an approved holiday
- Caring for pets (vet visit, ill pet, etc.); caring for dependents is covered under the sick time policy
- Volunteer and professional development activities beyond the provided 7.5 hours per month
- Self-care, such as a physical fitness or wellness class, that does not fall under the sick time policy
Regular classified full-time staff members are granted 22.5 hours of personal time (3 days at 7.5 hours each) at the beginning of the fiscal year (July 1).
New full-time staff members that begin employment July through December will receive 22.5 hours (3 days) of personal time for the fiscal year. If employment begins between January through April, 15 hours (2 days) of personal time will be granted for the fiscal year. If employment begins in May through June, no personal time will be granted until the beginning of the new fiscal year.
Regular classified part-time staff members are granted 11.25 hours (1.5 days) of personal time at the beginning of the fiscal year (July 1). New part-time staff members that begin employment July through December will receive 11.25 hours of personal time (1.5 days) for the fiscal year. If employment begins between January through April, 7.5 hours (1 day) of personal time will be granted for the fiscal year. If employment begins in May through June, no personal time will be granted until the beginning of the new fiscal year.
Changes to Percentage of Effort within the Fiscal Year
Staff members who transfer from a full-time staff position to a part-time staff position anytime within the fiscal year will have their available personal time balance reduced to 11.25 hours (1.5 days). If you have less than 11.25 hours available (1.5 days), the balance will not change.
Staff members who transfer from a part-time position to a full-time position anytime within the fiscal year will have their available personal time balance increased by 7.5 hours (1 day) and will not exceed 22.5 hours (3 days) maximum.
During the period between the end of the fall term and the beginning of the spring term, the University announces a recess when some University offices may be closed. The specific recess days are announced in the Official University Academic Calendar.
When you are called to serve jury duty or subpoenaed as a court witness, you must notify your departmental administrator immediately and provide a copy of the notice or subpoena. Your University pay will not be reduced by the amount of jury duty or court witness pay that you receive.