As the University's Thanksgiving and winter recesses approach, provided is a list of University designated holidays and recess days, timecard deadlines, and additional information about how staff should complete their timecards during this period. As a reminder, the University's winter recess takes place from Friday, December 22, 2023 through Monday, January 1, 2024.
- University Designated Holidays and Recess Days for Winter Recess
- Time Card Deadlines During Winter Recess
- How to Complete Time Cards During Winter Recess
University Designated Holidays and Recess Days
Timecard Deadlines During Holidays/Recess
- Week of November 19 - November 25: timecards must be submitted and approved by Noon on Monday, November 27
- Week of December 10 - December 16: timecards must be submitted and approved by Noon on Monday, December 18
- Week of December 17 - December 23: timecards must be submitted and approved by Noon on Thursday, December 21
- Week of December 24 - December 30: timecards must be submitted and approved by Noon on Tuesday, January 2
- Week of December 31 - January 6: timecards must be submitted and approved by Noon on Monday, January 8
How to Complete Timecards During Winter Recess
Non-Exempt (Biweekly Pay) Non-Represented Staff
- For Recess days:
- If you did not work on a University-designated Recess day, you must manually enter the Hours Type "Recess" on your timecard.
- If you did work on a University-designated Recess day, there are certain Hours Types that must be used to accurately record the time. Please follow the Recess Scenario Guide to learn how to submit your timecard correctly.
- For University-designated Holidays:
- If you did not work on University-designated Holiday, you must manually enter the Hours Type "Holiday" on your timecard.
- If you did work on a University-designated Holiday, there are certain Hours Types that must be used to accurately record the time. Please follow the Holiday Scenario Guide to learn how to submit your timecard correctly.
The following is an example of how the timecard should be completed in Pitt Worx for non-exempt (biweekly pay) non-represented staff that did not work during the Winter Recess.
| Hours Type | Sun., Dec. 17 | Mon., Dec. 18 | Tues., Dec. 19 | Wed., Dec. 20 | Thurs., Dec. 21 | Fri., Dec. 22 | Sat., Dec. 23 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess | |||||||
| Hours Worked | 7.5 | 7.5 | 7.5 | 7.5 |
| Hours Type | Sun., Dec. 24 | Mon., Dec. 25 | Tues., Dec. 26 | Wed., Dec. 27 | Thurs., Dec. 28 | Fri., Dec. 29 | Sat., Dec. 30 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess | 7.5 | 7.5 | 7.5 | 7.5 | |||
| Hours Worked |
| Hours Type | Sun., Dec. 31 | Mon., Jan. 1 | Tues., Jan. 2 | Wed., Jan. 3 | Thurs., Jan. 4 | Fri., Jan. 5 | Sat., Jan. 6 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess | |||||||
| Hours Worked | 7.5 | 7.5 | 7.5 | 7.5 |
Help with Submitting Timecards
- If you are submitting a timecard for the current work week/pay period (that is, the same work week as the day/week that you are accessing Pitt Worx), please refer to this guide.
- If you are submitting a timecard for any work week that is not the current week/pay period that you are accessing Pitt Worx, please refer to this guide.
Exempt (Monthly Pay) Staff
Exempt (monthly pay) employees are only required to submit exception timecards for time off. Hours worked do not need to be reported, and a weekly timecard is not required, except for those weeks when exception time off is taken. University holiday and recess time is not considered exception time off and does not need to be reported. Exempt employees that did not work or that do not need to report exception time off during the Winter Recess do not need to submit a timecard. Learn more about exception time cards for exempt employees.
Questions?
For questions about timecards, timekeeping during the winter recess, and timecard deadlines, please submit an online inquiry (select Timecards from the Service Area dropdown and then select Timecards from the I Need Help With... dropdown).