As the University's winter recess approaches, we want to provide a list of University designated holidays and recess days, timecard deadlines, and additional information about how staff employees should be completing their timecards during this period. As a reminder, the University's winter recess will take place from Monday, December 21, 2020 through Sunday, January 3, 2021.
University Designated Holidays and Recess Days for Winter Recess
| University Designated Holidays | University Designated Recess Days |
|---|---|
| Thursday, December 24, 2020 | Monday, December 21, 2020 |
| Friday, December 25, 2020 | Tuesday, December 22, 2020 |
| Friday, January 1, 2021 | Wednesday, December 23, 2020 |
| Monday, December 28, 2020 | |
| Tuesday, December 29, 2020 | |
| Wednesday, December 30, 2020 | |
| Thursday, December 31, 2020 |
Timecard Deadlines for the Holiday/Recess weeks:
- Week of December 13 - 19: timecards must be submitted and approved by Noon on Monday, December 21 (via PRISM TRKS)
- Week of December 20 - 26: timecards must be submitted and approved by Noon on Wednesday, December 23 (via PRISM TRKS)
- Week of December 27 - January 2:
- Submitting and Approving: Timecards cannot be submitted via PRISM TRKS; timecards must be submitted in Pitt Worx between January 4 - January 7, 2021 (deadline of Noon on January 7)
- Please select "Existing Time Card" from the Time and Absences page to edit and submit the time card for the week of December 27 - January 2.
- Week of January 3 - January 10: timecards must be submitted and approved by Noon on Monday, January 11 (via Pitt Worx)
How to Complete Timecards: Standard and Non-Standard Employees
The following is a reminder of the differences between Standard and Non-Standard employees and how this changes the completion of timecards during the winter recess:
Standard Employees: Exempt and Non-Exempt employees that work Monday through Friday, 7.5 or 8 hours per day
- Holidays are pre-populated on the timecard; however, Recess days are not.
- All Standard employees must change the 'Hours Worked' line to 'Recess,' regardless of if they work or not.
- If a Standard employee works on a Holiday/Recess day, in addition to recording 7.5 hours of Recess or Holiday on the day in which they worked, they must also enter 'Recess Worked' or 'Holiday Worked' on their timecard.
The following is an example of how the timecard should be completed for a Standard employee that did not work during the Holiday/Recess weeks:
Via PRISM TRKS
| Hours Type | Sun., Dec. 20 | Mon., Dec. 21 | Tues., Dec. 22 | Wed., Dec. 23 | Thurs., Dec. 24 | Fri., Dec. 25 | Sat., Dec. 26 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | 7.5 | |||||
| Recess* | 7.5 | 7.5 | 7.5 |
Via Pitt Worx
Learn more about exempt timecards in Pitt Worx.
Please select "Existing Time Card" from the Time and Absences page to edit and submit the time card for the week of December 27 - January 2.
| Hours Type | Sun., Dec. 27 | Mon., Dec. 28 | Tues., Dec. 29 | Wed., Dec. 30 | Thurs., Dec. 31 | Fri., Jan. 1 | Sat. Jan. 2 |
|---|---|---|---|---|---|---|---|
| Holiday | 7.5 | ||||||
| Recess* | 7.5 | 7.5 | 7.5 | 7.5 |
*Note: Since timecards default to Hours Worked on December 21, 22, 23, 28, 29, 30, and 31, the Hours Type for these dates must be changed to the 'Recess Hours' type.
Non-Standard Employees: Exempt and Non-Exempt employees that do not work Monday through Friday, 7.5 or 8 hours per day
- Holidays and Recess days will not be pre-populated on the timecard and must be manually entered.
- If a Non-Standard employee works on a Holiday/Recess day, they must enter "Recess Worked" and/or "Holiday Worked."
Questions?
For questions in regards to time keeping during the winter recess, please call the PRISM TRKS helpline at 412-383-8463 or by email at trks@pitt.edu.
For questions after the launch of Pitt Worx, please submit an online inquiry.