Interim Flexible Work Arrangements (IFWA) Policy

After a year of learning that we can work in a more flexible way than we have in the past, and that we can accomplish most of our work flexibly, the University has created an interim policy for Flexible Work Arrangements (IFWA).

This new policy, while interim, is being implemented to further meet the needs and afford greater flexibility to our employees. The policy committee will analyze the interim policy and strives to convert it to a full policy in the coming year.

A University policy on remote work existed previously, but it was not flexible nor was it easy to implement or utilize. The IFWA becomes effective on July 15, 2021. At that time, the IFWA will supersede the University's previous flexible/remote work policies.

What is a Flexible Work Arrangement?

For the purposes of the IFWA policy, a Flexible Work Arrangement is one in which the employee works remotely; the employee works on days, other than their usual work days; and/or the employee works at different times, other than their usual work times. The IFWA policy applies to all full- and part-time staff, including temporary employees, and student workers.

The IFWA includes various components, including University-Directed arrangements, Employee-Requested arrangements, and Universal Standards that should be applied across all arrangements. Details about these types of arrangements and the Universal Standards are included in the full interim policy on the Policy Development and Management website.

Understanding and Implementing the IFWA Policy and Procedures

A resource is available on SharePoint (via Pitt Passport) for employees, supervisors, and RC Heads to further understand the IFWA policy and procedures and how to implement the policy in their area.

This SharePoint section includes an overview of the policy, details the procedures and forms, and provides additional resources for frequently asked questions, understanding possible flexible work scenarios, and who to contact in certain situations.

The University community is also encouraged to review the full interim policy on the Policy Development and Management website

The Flexible Workplace: Supervisor Support Sessions

University supervisors are invited to attend a virtual workshop presented by OHR Organization Development to support supervisors in implementing the Interim Flexible Work Arrangement Policy (IFWA) in their areas. Sessions will offer supervisors guidance on ways to have productive conversations with their team, ideas for thinking creatively about options available, and insight and resources to support supervisors in making decisions that align with policy.

Sessions take place on July 7, July 13, and July 22. Learn more and register online.