Clearances for Employees & Appointees

Child Protection Clearances 

Child Protection Clearances are required for new and current employees and appointees who will have direct contact with children under 18 years of age, provided these children are not subject to an exception.

Who Must Obtain Clearances | Apply for Clearances | Disclosure Statement | Recertification | Submitting Clearances | Disqualifying Offenses | Reporting Arrest, Convictions, or Child Abuse | Portability of Clearances 

Employees & Appointees Who Must Obtain Clearances

Employees and appointees who must obtain clearances include, but are not limited to, those who have direct contact with children:

  • In a traditional child care or elementary/secondary school setting.
  • In a clinical practice or while engaged in research involving minors.
  • In accelerated programs that open University classes and programs to minors who are also enrolled in a secondary school.
  • In connection with any camp, clinic, mentoring program, or similar activity with children, such as a summer camp or laboratory experiences.
  • In connection with off campus recruitment of prospective students.
  • In any other mannor not referenced above. 

If you are uncertain whether a particular employee or appointee or group thereof requires clearances, consult the Office of Human Resources.

Relevant Definitions:

  • Direct contact and direct volunteer contact with children: the care, supervision, guidance or control of children or routine interaction with children.
  • Routine Interaction: regular and repeated contact that is integral to a person's employment or volunteer responsibilities. 
  • Exception: an employee of an institution of higher education whose direct contact with children, in the course of employment, is limited to either:
    1. Prospective students visiting a campus operated by the institution of higher education or
    2. Matriculated students who are enrolled with the institution and not also enrolled in a secondary institution
  • Matriculated Student: a student who is enrolled in an institution of higher education and pursuing a program of study that results in a postsecondary credential, such as a certificate, diploma or degree.

If your position requires Child Protection Clearances, you must apply for each of the following, and provide the University's Office of Human Resources directly with the results:

  • Pennsylvania State Police Criminal Record Check
  • Pennsylvania Department of Human Services Child Abuse History Clearance
  • FBI Criminal Record Check

How to Apply for Clearances

Please follow the step-by-step instructions on how to apply to each of the three Child Protection Clearances.

NOTE: Effective November 18, 2017, the state of Pennsylvania has adopted a new vendor for the FBI Criminal History Check fingerprinting. You will not be able to get fingerprinted through the vendor Cogent after November 18.

Between November 19 and November 27, there will not be a service to register and get fingerprinted. Starting November 28, you can register to be fingerprinted at www.identogo.com or call 1-844-321-2101.

The fingerprinting location is: Art Point Labs, 8185 Perry Highway, Pittsburgh, PA 15237.

Currently, IdentoGO only has one location for fingerprinting. Only locations that are operational will show on the IdentoGO website. The website will update as locations begin to open. IdentoGO is working daily to open sites throughout the state and will have a network of over 150 locations in Pennsylvania. Please visit this FAQ sheet for help during this transition time.

Applicants should use https://www.identoGO.com/locations to find a location. Applicants will also be able to find the nearest location from the UEP registration.

If you need assistance applying for your Child Protection Clearances, call the Office of Human Resources at 412-624-7000, option 3 or email hradsup@pitt.edu.

Today, November 17, is the ONLY day you can still be fingerprinted at Craig Hall. The University of Pittsburgh will no longer be a designated fingerprinting location for employees and prospective candidates.

If you are having particular difficulty applying or need access to a computer or printer, please visit the Office of Human Resources between 8:30 a.m. and 4:30 p.m. at:

100 Craig Hall
200 S. Craig Street
Pittsburgh, PA 15260

New Employee & Appointee Disclosure Statement

As a general rule, new employees and appointees must submit satisfactory clearances prior to the start of employment. Under limited circumstances, a new employee or appointee who has applied for, but has not yet received, all three clearances may be allowed to work up to a 90-day provisional period if a Disclosure Statement is signed on or before the first day of work with the following documents attached:

  • The final results of any clearances that have already yielded a result; and
  • Proof of application (receipts) for the rest of the clearances that have not yet yielded a final result.

Note: The individual is not permitted to work alone with children during this 90-day provisional period. Please consult with Human Resources about the requirements for a provisional period.

It is the employee's responsibility to promptly submit clearances upon reciept to Human Resources.

Recertification

Clearances for anyone who is required to have them must be renewed every 60 months from the date of the individual’s oldest certification.

Submitting Clearances to the Office of Human Resources

Clearance results and any related documentation or forms must be presented to Human Resources, either on the Child Protection Clearance Upload page or in person at one of the following locations:

University of Pittsburgh
100 Craig Hall
200 S. Craig Street
Pittsburgh, PA 15260
412-624-7000 option #3 

Regional Campus Human Resources

University of Pittsburgh at Bradford
300 Campus Drive
Bradford, PA 16701
814-362-0251  
University of Pittsburgh at Greensburg
108 Lynch Hall, 150 Finoli Drive
Greensburg, PA 15601
724-836-9902
University of Pittsburgh at Johnstown
261 Blackington Hall
Johnstown, PA 15904
814-269-7030
University of Pittsburgh at Titusville
Bennett Davis Hall, 504 East Main Street
P.O. Box 287
Titusville, PA 16354
814-827-4422 

Clearance results must be submitted to Human Resources in person or through the upload site. Results are not to be presented to the employee's department administrator.

Disqualifying Offenses

Employment, appointment, or volunteer service must be denied if the Department of Human Services has verified that the individual is named in the Statewide database as the perpetrator of a founded report of child abuse committed within the past five-years. In addition, an individual is disqualified from employment, appointment, or volunteer service if the State Police or FBI Criminal Record checks indicate that the individual has been convicted of one or more of the following offenses under Pennsylvania law or an offense similar in nature under Federal law, the law of another state or the law of any other foreign or domestic jurisdiction:

(1) An offense under one or more of the following provisions of Title 18 of the Pennsylvania Consolidated Statutes:

A. Chapter 25 (relating to criminal homicide).

B. Section 2702 (relating to aggravated assault).

C. Section 2709.1 (relating to stalking).

D. Section 2901 (relating to kidnapping).

E. Section 2902 (relating to unlawful restraint).

F. Section 3121 (relating to rape).

G. Section 3122.1 (relating to statutory sexual assault).

H. Section 3123 (relating to involuntary deviate sexual intercourse).

I. Section 3124.1 (relating to sexual assault).

J. Section 3125 (relating to aggravated indecent assault).

K. Section 3126 (relating to indecent assault).

L. Section 3127 (relating to indecent exposure).

M. Section 4302 (relating to incest).

N. Section 4303 (relating to concealing death of child).

O. Section 4304 (relating to endangering welfare of children).

P. Section 4305 (relating to dealing in infant children).

Q. A felony offense under section 5902(b) (relating to prostitution and related offenses).

R. Section 5903(c) or (d) (relating to obscene and other sexual materials and performances).

S. Section 6301(relating to corruption of minors).

T. Section 6312 (relating to sexual abuse of children).

U. The attempt, solicitation or conspiracy to commit any of the offenses set forth above.

(2) A felony offense under the act of April 14, 1972 (P.L. 233, No. 64), known as “The Controlled Substance, Drug, Device and Cosmetic Act” (35 P.S. 780-101 et seq.) committed within the past five years.

Reporting Arrests, Convictions, or Substantiated Child Abuse

The law requires an employee, appointee, or volunteer who has direct contact with children to provide written notice within 72 hours of any arrest or conviction that would constitute grounds for denying employment or participation in a program, activity or service, or who is named as a perpetrator in a founded or indicated report of child abuse.  Any written reports should be submitted to:

Robert W. Hartman, Assistant Vice Chancellor (robertwh@pitt.edu)
Employee Relations, Office of Human Resources
University of Pittsburgh
502 Craig Hall, 200 S. Craig Street
Pittsburgh, PA 15260 

Portability of Clearances for Employees and Paid Appointees

By law, new and current employees and paid appointees may use clearances that are less than 60 months old and that were not obtained for volunteer service.  However, all employees and paid appointees who use clearances less than 60 months old that were originally obtained for another employer must also sign a disclosure statement to swear or affirm that they have not committed a disqualifying offense.