FLSA Update

Teaser
Preview text: 
The time and compensation changes to the U.S. Department of Labor’s Fair Labor Standards Act (FLSA) that were expected to go into effect on December 1st have been halted by a federal judge’s injunction.

As was shared on November 23rd, a federal judge has issued an emergency injunction blocking implementation of the Fair Labor Standards Act overtime rule that was to go into effect on December 1, 2016.

In anticipation of the December 1 implementation, the University of Pittsburgh had already executed the necessary salary changes for certain positions and communicated these changes to the affected employees. The University will continue to honor these commitments and will make the prescribed salary changes effective December 1. However, all other aspects of implementing the new overtime rule, including transitioning certain positions from exempt to non-exempt status prior to November 27, 2016, will remain unchanged pending the resolution of the injunction.

If you have any questions, please contact the HR Compensation team at flsa.questions@pitt.edu or your department administrator.

Policy on Extreme Weather Conditions

Teaser
Preview text: 
As we approach another winter season, please become familiar with University Policy 07-04-02, Extreme Weather Conditions which can be found in the Faculty/Staff section of the University’s Policy and Procedure Manual and/or accessed through the University’s home page at: www.pitt.edu.
Preview Image: 
blizzard

As we approach another winter season, please become familiar with University Policy 07-04-02, Extreme Weather Conditions. Please also be aware of any additional procedures that may be implemented by your respective area/department.

Also be aware that the University offers an Emergency Notification Service (ENS) which is used to communicate with subscribers through voice, text, and email messages, as deemed appropriate in the event of an emergency. For instructions on how to register, please refer to the CSSD website: www.technology.pitt.edu/service/emergency-notification-service.

Review full memo on extreme weather conditions.

For more information or questions concerning an official University closure, please contact the Office of Human Resources’ Customer Service Center at 412-624-7000 and select Option #3; or, by email at hradsup@pitt.edu.

2016 University Holiday and Recess Schedule

Teaser
Preview text: 
Please note the University of Pittsburgh will be officially closed on certain days throughout the holiday season.

For the 2016 Holiday Season, the University of Pittsburgh will be officially closed on the following days:

Thanksgiving Holiday Thursday, November 24, 2016
Friday, November 25, 2016
Christmas Holiday Friday, December 23, 2016
Monday, December 26, 2016
Winter Recess Tuesday, December 27, 2016
Wednesday, December 28, 2016
Thursday, December 29, 2016
Friday, December 30, 2016
New Year's Holiday Monday, January 2, 2017

Designated University offices, including responsibility centers (RC) and research projects, will be staffed as necessary during this period in accordance with established department scheduling procedures.

Employees covered by collective bargaining agreements will be governed by the terms of those agreements.

Part time staff are eligible for the Holidays and Recess days that fall on their normally scheduled work days.

 

Holiday and Recess Compensation Guidelines
In some instances, the operational needs of the University may require staff to work during the holiday and recess season. The following are general guidelines outlining the appropriate compensation methods for staff required to work on a designated University Holiday or Recess day.

Non-exempt staff required to work on a:
Holiday:

The staff member will receive regular pay for the holiday as though they worked a usual workday as well as one of the following options at the RC’s discretion:
Additional pay at an overtime rate (1.5) for the hours actually worked on the holiday to be paid in the next available pay period,

OR

Additional time off equivalent to the amount of hours actually worked on the recess day multiplied by 1.5 to be used by the payroll deadline of the following pay period.

Recess Day:
The staff member will receive regular pay for the recess day as though they worked a usual workday as well as one of the following options at the RC’s discretion:
Additional pay equal to their regular hourly rate for the hours actually worked on the recess day to be paid in the next available pay period,

OR

Additional time off equivalent to the amount of hours actually worked on the recess day to be used by the payroll deadline of the following pay period.

Exempt staff required to work on a:
Holiday – The staff member will receive no additional pay, but will be granted time off equivalent to the hours actually worked on the holiday (up to a maximum of 7.5 hours for a 37.5 hour employee or 8 hours for a 40 hour employee) to use the pay period it is earned or the following pay period.

Recess Day – The staff member will receive no additional pay, but may, at the consistent discretion of the RC, be granted time off equivalent to the hours actually worked on the recess day (up to a maximum of 7.5 hours for 37.5 hour per week staff or 8 hours for 40 hour per week staff) to be used the pay period it is earned or the following pay period.

 

For specific instructions on how to complete a PRISM TRKS time card on a holiday or recess day, please refer to the University’s web based holiday and recess time keeping guides at:

www.hr.pitt.edu/prismholiday
www.hr.pitt.edu/prismrecess

Additional questions concerning the above should be directed to the Office of Human Resources’ PRISM TRKS hotline at 412-383-TIME (8463) or email trks@pitt.edu.

University Offers New Identity Theft Protection

Teaser
Preview text: 
Pitt is proud to offer identity theft protection with InfoArmor. An introduction and overview of features and coverage will be given on October 4th in a Benefits-hosted brown bag info session.

The University is proud to offer InfoArmor, an industry leader in identity theft protection, to all faculty and staff members. View invite letter and plan comparison for information on the comprehensive protection and rates. Additional details will be discussed during a brown bag information session hosted by the Benefits Department. The session will be held on Tuesday, October 4, 2016, in the William Pitt Union Assembly Room from 12:00 p.m. to 1:00 p.m., and will be presented by Holly McCulloh, a representative of InfoArmor.

FSDP Registration is Open!

Teaser
Preview text: 
Fall 2016 Faculty & Staff Development Program: Registration is Open!
Preview Image: 
FSDP class

With over 60 courses, including three certificate programs, the Faculty and Staff Development Program offers numerous workshops to grow the career skills and personal development of University of Pittsburgh faculty and staff.

To see the schedule of fall FSDP workshops and to register online, go to www.hr.pitt.edu/fsdp.

Flu Shot Clinics Offered On-Campus

Teaser
Preview text: 
All faculty and staff, as well as their dependents, are encouraged to obtain a flu shot. In particular, faculty and staff who work in health sciences or have any type of exposure to patients should consider the vaccination.
Preview Image: 
preview image

All faculty and staff, as well as their dependents, are encouraged to obtain a flu shot. In particular, faculty and staff who work in health sciences or have any type of exposure to patients should consider the vaccination.

Listed below are the flu shot clinic schedules (subject to change):

Pittsburgh Campus Flu Shot Clinics

Date Building Room Time
Sept. 13 WPU Ballroom 10am-2pm
Sept. 19 Salk Hall Commons Room 10am-2pm
Sept. 26 BST S123 10am-2pm
Oct. 4 Craig Hall 342 11am-1pm
Oct. 12 Bridgeside Pt. 503 11am-1pm
Oct. 24 Benedum Hall 102 10am-2pm
Nov. 16 Posvar Hall Commons 10am-2pm

 

Regional Campus Flu Shot Clinics

Date Campus Room/Bldg Time
Oct. 4 Bradford University Room 11am-2pm
Oct. 4 Greensburg 214 Chambers Hall 2:30-4:30pm
Oct. 27 Johnstown Cambria Room Student Union 7am-11am
TBD Titusville 219 Student Union TBD

If you are unable to attend one of the flu shot clinics listed, you can attend one at Falk Pharmacy. Clinics will be held every Tuesday and Thursday, Sept. 13-Nov. 29 from 9:30am to 3:00pm.

Starting on Dec. 1, Falk Pharmacy will be administering the vaccines on a walk-in basis during the regular business hours of 8:00am to 5:00pm, Monday through Friday.

What to Bring When Attending an On-Campus Flu Shot Clinic

If you attend an on-campus flu shot clinic, you will need to bring your University ID card, as well as, your UPMC Health Plan insurance card. Individuals who participate in the Panther Advocate plan can receive $25 in HIA credits for obtaining a flu shot.

If you do not carry the University's medical insurance plan, you can still obtain a flu shot on campus for a $25 out-of-pocket charge.

Can't Make it to an On-Campus Flu Shot Clinic?

UPMC Health Plan members may obtain a flu shot from a participating provider at no out-of-pocket cost. Members also may obtain a flu shot with no out-of-pocket cost at CVS, Giant Eagle or Rite Aid pharmacies. Simply present your UPMC Health Plan member ID card at the time you receive your flu shot and you will not have to submit a receipt or any other additional paperwork to UPMC Health Plan.

If you obtain a flu shot at a clinic or pharmacy that does not participate with UPMC Health Plan, then you will need to pay for the flu shot at the time of service and file a claim for reimbursement. Reimbursement forms can be downloaded from UPMC Health Plan at www.upmchealthplan.com, under "Commonly Used Forms ' at the bottom of the page.

For details regarding flu shots for students, please refer to the Student Health Services website for their flu shot clinic calendar.

Cheryl Johnson Appointed Vice Chancellor for Human Resources at Pitt

Teaser
Preview text: 
Cheryl L. Johnson, vice president for human capital services at Kansas State University, has been appointed vice chancellor for human resources at the University of Pittsburgh. She will join the University in September.

Cheryl L. Johnson, vice president for human capital services at Kansas State University, has been appointed vice chancellor for human resources at the University of Pittsburgh. She will join the University in September.Cheryl L. JohnsonCheryl L. Johnson

“Cheryl is a highly experienced and respected global human resources expert, and we are confident she will inspire the human resources staff and elevate the department to a best-in-class organization that will add strategic value to the entire institution,” said Pitt Chancellor Patrick Gallagher. “She will play a key role in positioning human resources to support the University’s new, five-year strategic plan.”

“I'm excited to join one of the premier research universities in the nation. The University of Pittsburgh is a special community with an extraordinary history of building better lives,” said Johnson. “I am honored and thrilled to have the opportunity to work with the professionals in human resources as we together serve faculty, staff, and students to realize the shared ambition of offering superior educational programs, advancing frontiers of knowledge and creative endeavor, and sharing expertise with private, community, and public partners.”

Johnson will lead Pitt’s human resources department and will be responsible for designing and administering employee benefits, compensation management, employee and labor relations, recruiting, talent acquisition, and organization development, as well as the University Child Development Center.

“The addition of Cheryl Johnson to our University’s leadership group is the result of a process that began in May,” said Pitt Senior Vice Chancellor for Business and Operations Gregory Scott. “We are confident that we’ve found the best person available to lead the growth and development of our human resources department.”

Read full press release.

UCDC Named a Let's Move Pittsburgh 2016 Champion School

Teaser
Preview text: 
Pitt's University Child Development Center was named a 2016 Champion School as part of Let’s Move Pittsburgh, a program of Phipps Conservatory and Botanical Gardens. The program provided 40 Allegheny County education centers with a total of $40,000 in grants to support new and existing health and wellness projects that will affect more than 7,500 local children.

Let’s Move Pittsburgh, a program of Phipps Conservatory and Botanical Gardens, has announced its 2016 Champion Schools grant recipients, providing 40 Allegheny County education centers with a total of $40,000 in grants to support new and existing health and wellness projects that will affect more than 7,500 local children. These awards were generously funded by the Heinz Endowments.

Let's Move Pittsburgh logo

Pitt's University Child Development Center (UCDC) was named a 2016 Champion School. Under the theme of "Teaching Kids to Grow and Cook Food," the UCDC plans to use the funds to implement additional new and innovative gardening techniques on their playground and in the classrooms. All children at the Center will participate in growing, taking care of, harvesting and cooking the variety of vegetables and herbs that they will plant. The UCDC staff is honored and excited to implement their vision with the children and hope for great results that will encourage healthy eating and excitement for working together in our garden.

Champion Schools applicant projects were judged according to need, sustainability and impact. Projects are related to the following themes: Bag the Junk — Increasing Healthy Food and Nutritional Education in Schools, Getting Kids Moving, and Teaching Kids to Grow and Cook Food. The highest scoring applications received up to $1,000 in grant funds to back efforts ranging from the creation of learning gardens, Zumba nights, rollerblading fitness programs and many more creative and exciting initiatives.

Read more about this year's winners in the blog post at Phipps Conservatory.

Learn more about Let's Move Pittsburgh.

New Rule on Overtime Pay

Teaser
Preview text: 
On May 18, 2016 the Department of Labor (DOL) has announced the approval of a change to the Fair Labor Standards Act (FLSA). The new law will become effective on December 1, 2016.

On May 18, 2016 the Department of Labor (DOL) has announced the approval of a change to the Fair Labor Standards Act (FLSA).  The new law will become effective on December 1, 2016. 

The update is intended to provide greater clarity for workers and employers, including higher education institutions, and is expected to extend protections to over 4.2 million workers nation-wide.

The Office of Human Resources has been working to analyze and prepare for this update since its initial proposal in July 2015 and continues to work to understand and assess the impact of the new legislation.

Additional details about FLSA and this update can be found in the Compensation Department section on exemption status.

Preventing Discrimination and Sexual Violence: Title IX, VAWA, and the Clery Act Training

Teaser
Preview text: 
Chancellor Gallagher has introduced sexual misconduct training for Faculty and Staff.

Chancellor Gallagher has introduced a sexual misconduct training for Faculty and Staff.  You should already have received an introductory email from Workplace Answers with instructions on how to access this training.  If you have deleted that email, you can still access the training through the my.pitt.edu portal community by just clicking here... (portal login required)

This course defines key Federal statutes and regulations related to gender discrimination, sexual misconduct and sexual violence in an academic environment; incorporating Pennsylvania state specific definitions on domestic violence, dating violence, stalking, and sexual assault. It provides information to individual members of the campus community regarding their rights to safety, dignity and respect; while promoting bystander intervention, explaining reporting obligations and other compliance responsibilities.

 

If you should have any questions or concerns, please contact the Office of Diversity and Inclusion.

Syndicate content