As was shared on November 23rd, a federal judge has issued an emergency injunction blocking implementation of the Fair Labor Standards Act overtime rule that was to go into effect on December 1, 2016.
In anticipation of the December 1 implementation, the University of Pittsburgh had already executed the necessary salary changes for certain positions and communicated these changes to the affected employees. The University will continue to honor these commitments and will make the prescribed salary changes effective December 1. However, all other aspects of implementing the new overtime rule, including transitioning certain positions from exempt to non-exempt status prior to November 27, 2016, will remain unchanged pending the resolution of the injunction.
If you have any questions, please contact the HR Compensation team at email@example.com or your department administrator.
Also be aware that the University offers an Emergency Notification Service (ENS) which is used to communicate with subscribers through voice, text, and email messages, as deemed appropriate in the event of an emergency. For instructions on how to register, please refer to the CSSD website: www.technology.pitt.edu/service/emergency-notification-service.
For more information or questions concerning an official University closure, please contact the Office of Human Resources’ Customer Service Center at 412-624-7000 and select Option #3; or, by email at firstname.lastname@example.org.
For the 2016 Holiday Season, the University of Pittsburgh will be officially closed on the following days:
Thursday, November 24, 2016 Friday, November 25, 2016
Friday, December 23, 2016 Monday, December 26, 2016
Tuesday, December 27, 2016 Wednesday, December 28, 2016 Thursday, December 29, 2016 Friday, December 30, 2016
New Year's Holiday
Monday, January 2, 2017
Designated University offices, including responsibility centers (RC) and research projects, will be staffed as necessary during this period in accordance with established department scheduling procedures.
Employees covered by collective bargaining agreements will be governed by the terms of those agreements.
Part time staff are eligible for the Holidays and Recess days that fall on their normally scheduled work days.
Holiday and Recess Compensation Guidelines In some instances, the operational needs of the University may require staff to work during the holiday and recess season. The following are general guidelines outlining the appropriate compensation methods for staff required to work on a designated University Holiday or Recess day.
Non-exempt staff required to work on a: Holiday: The staff member will receive regular pay for the holiday as though they worked a usual workday as well as one of the following options at the RC’s discretion: Additional pay at an overtime rate (1.5) for the hours actually worked on the holiday to be paid in the next available pay period,
Additional time off equivalent to the amount of hours actually worked on the recess day multiplied by 1.5 to be used by the payroll deadline of the following pay period.
Recess Day: The staff member will receive regular pay for the recess day as though they worked a usual workday as well as one of the following options at the RC’s discretion: Additional pay equal to their regular hourly rate for the hours actually worked on the recess day to be paid in the next available pay period,
Additional time off equivalent to the amount of hours actually worked on the recess day to be used by the payroll deadline of the following pay period.
Exempt staff required to work on a: Holiday – The staff member will receive no additional pay, but will be granted time off equivalent to the hours actually worked on the holiday (up to a maximum of 7.5 hours for a 37.5 hour employee or 8 hours for a 40 hour employee) to use the pay period it is earned or the following pay period.
Recess Day – The staff member will receive no additional pay, but may, at the consistent discretion of the RC, be granted time off equivalent to the hours actually worked on the recess day (up to a maximum of 7.5 hours for 37.5 hour per week staff or 8 hours for 40 hour per week staff) to be used the pay period it is earned or the following pay period.
For specific instructions on how to complete a PRISM TRKS time card on a holiday or recess day, please refer to the University’s web based holiday and recess time keeping guides at:
The University is proud to offer InfoArmor, an industry leader in identity theft protection, to all faculty and staff members. View invite letter and plan comparison for information on the comprehensive protection and rates. Additional details will be discussed during a brown bag information session hosted by the Benefits Department. The session will be held on Tuesday, October 4, 2016, in the William Pitt Union Assembly Room from 12:00 p.m. to 1:00 p.m., and will be presented by Holly McCulloh, a representative of InfoArmor.
With over 60 courses, including three certificate programs, the Faculty and Staff Development Program offers numerous workshops to grow the career skills and personal development of University of Pittsburgh faculty and staff.
All faculty and staff, as well as their dependents, are encouraged to obtain a flu shot. In particular, faculty and staff who work in health sciences or have any type of exposure to patients should consider the vaccination.
Listed below are the flu shot clinic schedules (subject to change):
Pittsburgh Campus Flu Shot Clinics
Regional Campus Flu Shot Clinics
214 Chambers Hall
Cambria Room Student Union
219 Student Union
If you are unable to attend one of the flu shot clinics listed, you can attend one at Falk Pharmacy. Clinics will be held every Tuesday and Thursday, Sept. 13-Nov. 29 from 9:30am to 3:00pm.
Starting on Dec. 1, Falk Pharmacy will be administering the vaccines on a walk-in basis during the regular business hours of 8:00am to 5:00pm, Monday through Friday.
What to Bring When Attending an On-Campus Flu Shot Clinic
If you attend an on-campus flu shot clinic, you will need to bring your University ID card, as well as, your UPMC Health Plan insurance card. Individuals who participate in the Panther Advocate plan can receive $25 in HIA credits for obtaining a flu shot.
If you do not carry the University's medical insurance plan, you can still obtain a flu shot on campus for a $25 out-of-pocket charge.
Can't Make it to an On-Campus Flu Shot Clinic?
UPMC Health Plan members may obtain a flu shot from a participating provider at no out-of-pocket cost. Members also may obtain a flu shot with no out-of-pocket cost at CVS, Giant Eagle or Rite Aid pharmacies. Simply present your UPMC Health Plan member ID card at the time you receive your flu shot and you will not have to submit a receipt or any other additional paperwork to UPMC Health Plan.
If you obtain a flu shot at a clinic or pharmacy that does not participate with UPMC Health Plan, then you will need to pay for the flu shot at the time of service and file a claim for reimbursement. Reimbursement forms can be downloaded from UPMC Health Plan at www.upmchealthplan.com, under "Commonly Used Forms ' at the bottom of the page.
Cheryl L. Johnson, vice president for human capital services at Kansas State University, has been appointed vice chancellor for human resources at the University of Pittsburgh. She will join the University in September.Cheryl L. Johnson
“Cheryl is a highly experienced and respected global human resources expert, and we are confident she will inspire the human resources staff and elevate the department to a best-in-class organization that will add strategic value to the entire institution,” said Pitt Chancellor Patrick Gallagher. “She will play a key role in positioning human resources to support the University’s new, five-year strategic plan.”
“I'm excited to join one of the premier research universities in the nation. The University of Pittsburgh is a special community with an extraordinary history of building better lives,” said Johnson. “I am honored and thrilled to have the opportunity to work with the professionals in human resources as we together serve faculty, staff, and students to realize the shared ambition of offering superior educational programs, advancing frontiers of knowledge and creative endeavor, and sharing expertise with private, community, and public partners.”
Johnson will lead Pitt’s human resources department and will be responsible for designing and administering employee benefits, compensation management, employee and labor relations, recruiting, talent acquisition, and organization development, as well as the University Child Development Center.
“The addition of Cheryl Johnson to our University’s leadership group is the result of a process that began in May,” said Pitt Senior Vice Chancellor for Business and Operations Gregory Scott. “We are confident that we’ve found the best person available to lead the growth and development of our human resources department.”
Let’s Move Pittsburgh, a program of Phipps Conservatory and Botanical Gardens, has announced its 2016 Champion Schools grant recipients, providing 40 Allegheny County education centers with a total of $40,000 in grants to support new and existing health and wellness projects that will affect more than 7,500 local children. These awards were generously funded by the Heinz Endowments.
Pitt's University Child Development Center (UCDC) was named a 2016 Champion School. Under the theme of "Teaching Kids to Grow and Cook Food," the UCDC plans to use the funds to implement additional new and innovative gardening techniques on their playground and in the classrooms. All children at the Center will participate in growing, taking care of, harvesting and cooking the variety of vegetables and herbs that they will plant. The UCDC staff is honored and excited to implement their vision with the children and hope for great results that will encourage healthy eating and excitement for working together in our garden.
Champion Schools applicant projects were judged according to need, sustainability and impact. Projects are related to the following themes: Bag the Junk — Increasing Healthy Food and Nutritional Education in Schools, Getting Kids Moving, and Teaching Kids to Grow and Cook Food. The highest scoring applications received up to $1,000 in grant funds to back efforts ranging from the creation of learning gardens, Zumba nights, rollerblading fitness programs and many more creative and exciting initiatives.
On May 18, 2016 the Department of Labor (DOL) has announced the approval of a change to the Fair Labor Standards Act (FLSA). The new law will become effective on December 1, 2016.
The update is intended to provide greater clarity for workers and employers, including higher education institutions, and is expected to extend protections to over 4.2 million workers nation-wide.
The Office of Human Resources has been working to analyze and prepare for this update since its initial proposal in July 2015 and continues to work to understand and assess the impact of the new legislation.
Chancellor Gallagher has introduced a sexual misconduct training for Faculty and Staff. You should already have received an introductory email from Workplace Answers with instructions on how to access this training. If you have deleted that email, you can still access the training through the my.pitt.edu portal community by just clicking here... (portal login required)
This course defines key Federal statutes and regulations related to gender discrimination, sexual misconduct and sexual violence in an academic environment; incorporating Pennsylvania state specific definitions on domestic violence, dating violence, stalking, and sexual assault. It provides information to individual members of the campus community regarding their rights to safety, dignity and respect; while promoting bystander intervention, explaining reporting obligations and other compliance responsibilities.