1. The vacation accrual chart is confusing. Do I start accruing more vacation at my fifth or sixth anniversary?
2. Can I be paid for my sick days if I resign from my position?
3. I have a staff member who recently completed their provisional period, and, I would like to give them a salary increase. How do I process this?
4. We have selected a candidate for a vacant position and would like to offer them a salary above the midpoint of the salary range. How do I proceed?
5. What are the salary administration guidelines?
6. How do I know if a position is exempt or non-exempt?
7. What are the rules for salary increases?
8. What is my job classification?
9. What is my pay grade?
10. How do I get a copy of my job description?
11. How do I hire a student employee?
12. I am going to be hiring for a faculty position. What salary should I offer?
13. How many personal days am I eligible for?
14. I have a personal day I haven’t used this year, can I use it next year?
15. Do staff members get paid out for vacation, sick time and personal days upon terminating their employment?
16. If I take a sick day during the week and also work additional hours on Saturday will I receive overtime?
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The vacation accrual chart is confusing. Do I start accruing more vacation at my fifth or sixth anniversary?
The fifth, tenth, and twentieth service anniversaries mark higher vacation accrual rates. They are as follows:
| Dates |
Days / Month |
Days / Year |
| Up to 5 years |
.84 |
10 |
| 5th Anniversary |
1.25 |
15 |
| 10th Anniversary |
1.67 |
20 |
| 20th Anniversary |
2.08 |
25 |
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Can I be paid for my sick days if I resign from my position?
To be paid for sick time upon termination from the University, you MUST be retiring from the University and meet the following criteria:
60 or more years of age with 10 or more years service at the University.
OR
55 or more years of age with 25 or more years service at the University.
If you meet the criteria, your sick time will be paid to you up to a maximum of $2,500.
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I have a staff member who recently completed their provisional period, and, I would like to give them a salary increase. How do I process this?
According to the University’s Salary Guidelines, end of provisional period salary increases are not permitted. Salary increases are permitted under the following circumstances:
- Annual Increase Period (July)
- Reclassification
- Additional Duties
- Transfer to a different position within the University
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We have selected a candidate for a vacant position and would like to offer them a salary above the midpoint of the salary range. How do I proceed?
The midpoint of the salary range designates a salary that is equitable for a seasoned professional. If the department feels a higher salary is
warranted, it is best they submit a justification explaining the circumstances and candidates qualities that warrant this exception.
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What are the salary administration guidelines?
The University’s Salary Administration Guidelines can be found by clicking on the Staff Classification System Tab and Salary Administration Guidelines.
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How do I know if a position is exempt or non-exempt?
Each job classification is assigned an exemption status. To find out the exemption status of a particular job classification, click on the button below:
Job Classification Search
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What are the rules for salary increases?
Refer to the University’s Salary Administration Guidelines
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What is my job classification?
To find out your job classification, speak with your supervisor or department administrator.
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What is my pay grade?
Each job classification is assigned a pay grade. If you know your job classification, click on the search button below:
Job Classification Search
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How do I get a copy of my job description?
Your supervisor or department administrator should have a copy of your job description. If they are unable to locate one, Compensation can provide the job description to the supervisor or department administrator.
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How do I hire a student employee?
If you would like to hire a student employee, please contact the Student Employment Office at (412) 648-7130
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I am going to be hiring for a faculty position. What salary should I offer?
Compensation handles questions concerning staff positions. If you have a question about a faculty position, please contact Faculty Records at 412-624-4232
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How many personal days am I eligible for?
The number of personal days a staff member is eligible for depends on whether they are part-time or full-time. In addition, if the staff member is a recent hire, their first day of employment is also a factor.
Full-Time Staff
Regular full-time staff members are eligible for two personal days per year. If the staff member is a recent hire, the following rules apply:
- Hired between July and December, you receive two personal days
- Hired between January and April, you receive one personal day
- Hired between May and June, you receive no personal days until the beginning of the next fiscal year (in July)
Part-Time Staff
Regular part-time staff members are eligible for one personal day per year.
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I have a personal day I haven’t used this year, can I use it next year?
All personal days earned must be used by the end of the fiscal year (June 30th). Personal days cannot be carried over to the next fiscal year.
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Do staff members get paid out for vacation, sick time and personal days upon terminating their employment?
Any unused vacation is paid out to staff members upon terminating from their position. Unused personal days will not be paid out upon termination. Sick days may be paid out for those staff members who meet the following criteria:
60 or more years of age with 10 or more years service at the University.
OR
55 or more years of age with 25 or more years service at the University.
If these criteria are met, the sick time will be paid up to a maximum of $2,500.
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If I take a sick day during the week and also work additional hours on Saturday will I receive overtime?
The answer depends on the amount of hours worked that week. By “hours worked” we mean the amount of time actually spent working. According to University Policy (check out the Staff Handbook) sick time does not count as actual hours worked, (as stated in Fair Labors Standard Act). However, vacation and personal days will count as actual hours worked. Therefore, when calculating overtime you must add up all hours worked in each individual week. In this case, sick hours would need to be subtracted from your hours for the week. If you worked over 40 in that week you would receive overtime pay for any of those hours over 40 and compensatory time for any hours worked between 37.5 and 40 per week.
If you have any questions that were not answered in this section, please contact your Compensation Analyst.
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